I. Person Responsible for Data Processing (Data Controller)
Institute of Heat and Mass Transfer
RWTH Aachen University
52062 Aachen (street address)
52056 Aachen (mailing address)
Telefon: +49 (0) 241/80- 97463
Telefax: +49 (0) 241/80-92143
II. Data Protection Officer
Contact data of the officially appointed Data Protection Officer:
RWTH Data Protection Officer
52062 Aachen (physical address)
52056 Aachen (mailing address)
Phone: +49 241 80 93665
Fax: +49 241 80 92678
III. Data Processing – General Information
1. Scope of the processing of personal data
The institute of heat and mass transfar (WSA) processes personal data of visitors of the site only insofar as this is necessary to provide a functional website as well as our contents and services. The collection and processing of the personal data of our users take place only with the user’s consent. An exception applies in those cases where prior consent cannot be obtained for practical reasons and the processing of the data is permitted by law.
2. Legal basis for the processing of personal data
Insofar as WSA obtains the consent of the data subject for the processing of personal data, Art. 6 para. 1 lit. a of the EU General Data Protection Regulation (GDPR) serves as a legal basis.
In the processing of personal data necessary for the performance of a contract to which the data subject is a party, Art. 6 para. 1 lit. b GDPR serves as a legal basis. This also applies to processing operations required to carry out pre-contractual activities.
As far as the processing of personal data is required for the fulfilment of responsibilities which are carried out in the public interest or in the exercise of official authority, Art. 6 para. 1 lit. e GDPR serves as a legal basis for this processing.
3. Deletion of Data and Duration of Storage
The personal data of the data subject will be deleted or blocked as soon as the purpose of storage ceases to exist. Furthermore, data may be stored if this is required by the European or national legislator in EU regulations, laws or other provisions to which the controller is subject. The data will also be blocked or deleted if a storage period prescribed by the aforementioned regulations expires, unless there is a need for further storage of the data for the conclusion or fulfillment of a contract.
IV. Provision of the website and generation of log files
1. Description and scope of data processing
Each time our website is accessed, the WSA system may collect automated data and information from the computer system of the user’s computer.
In this process, the following data may be collected:
Information on the browser and version used
Information on the operating system of the user
The internet service provider of the user
The IP address of the user
Date and time of access
Websites from which the user’s system is led to the RWTH website
Information on websites visited and files opened
The data is stored in the log files of the University’s system. This data is not stored together with other personal data of the user.
2. Legal basis for data processing
The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f GDPR.
3. Purpose of data processing
Temporary storage of the IP address through the system is necessary to deliver the website to the user’s computer. To this end, the user’s IP address must be stored for the duration of the session.
The data is used for the purpose of optimizing the website and ensuring the safety of information technology systems. The data is not evaluated for marketing purposes in this context.
4. Duration of storage
The data will be deleted as soon as it is no longer necessary for carrying out the purpose of its collection. Typically, data is deleted seven days after its storage at the latest. It is possible that the data is stored for a longer period. In this case, the user’s IP address is deleted or anonymized, so that the client accessing the website can no longer be identified.
5. Possibility of Objection and Remedy
The collection of data for the purpose of providing the website and the storage of data in log files is absolutely necessary for the operation of the website. Consequently, there is no possibility of objection on the part of the user.